Top 20 BA Interview Questions and Answers
A Business Analyst plays an imperative role in the company’s growth by interacting with clients, understanding their requirements, and sourcing the documents for high-level project operations. They have excellent scope in the project’s success by serving as a bridge between the firm and stakeholders, leading to enormous returns for the company.
1. What is the crucial role of a Business analyst in a company?
A BA is a requirement-gathering person in any company who understands customers’ expectations very well and communicates to the high-level team with flowcharts and diagrams. BA collects the requirements and drafts the functional document, which will serve as the base for all the project members. The BA will be readily available for any queries from the team and clients to create accurate outputs.
2. Why do you feel you are the right fit for this position?
Answer in a positive way to attract the recruiter’s interest in your profile. Quote, examples from past work where your role as a BA brought productive results to the project and the client appreciated your timely requirement gathering skills. The success of any project depends on clear documents, which serve as the baseline for the whole project.
I understand the other person’s perspective based on their speech and hence the perfect one for the role as I would note all the information with attention to detail. Also, I can clarify doubts on the existing requirements if the person reading it is not clear about the functionality.
3. What are the core competencies for the BA?
A business analyst must have excellent interpersonal and decision-making skills to decide well on the requirements listed by the clients. Also, knowledge about the domain and clarity of thoughts are other vital competencies to be looked at in the profile of a BA.
4. Mention the applications used by Business Analyst
The standard documents used by BAs are Jira, Auxure, UML, MS Visio, Google Docs, Microsoft Word, ERP systems, and SQL.
5. What are project deliverables?
Deliverables are the results of a product, and before the delivery, the product is checked against all the requirements/functionalities in the FSD for better customer satisfaction.
6. What are the stages covered in a business project?
Initiation, Planning, Execution, Monitoring, and Closure are the different stages in a project cycle.
7. Describe SRS and the associated vital elements.
SRS is the Software Requirement Specification document prepared by the BA after a detailed requirement freezing session with the customer. Essential elements in this SRS document include the scope of work, non-functional and functional requirements, assumptions and constraints, dependencies if any, and acceptance criteria.
8. Difference between BRD and SRS
BRD represents the functional business requirements of the software, whereas SRS is the document created with both functional and non-functional requirements after a deep discussion with the customer.
9. How do you conclude a perfect requirement
A requirement is reasonable if it has all practical needs that are feasible to implement in real-time.
10. What is RTM and its purpose?
Requirement Traceability Matrix is a metric document that records the client requirements are covered and fulfilled in the project output.
11. What are the documents prepared by BA?
SRS, FRD, RTM, Change request document, and Gap analysis document are the primary documents prepared by BA in the company.
12. What all diagrams have you created in your BA role?
Flowcharts, Activity diagrams, and use case diagrams are the three diagrams that I have created to project the requirements in an interactive and clear-cut way to the project team and management. These documents serve as a base to depict the customer expectations more clearly.
13. How do you handle challenging clients as a BA?
The role of BA is to handle different types of clients who have another way of expressing their ideas. Dealing with demanding stakeholders can be stressful, and the competency is tested here. Quote that you can deal with any customer with your problem solving, coordinating, decision-making, and negotiation skills.
14. How do you handle frequently changing requirements in your project?
The foremost thing to do as a Business Analyst is to draft a document listing all the requested changes and get it duly approved by the customer. BA should explicitly say no more changes are encouraged during approval and the finalized document circulated to the development team.
15. What is gap analysis?
Gap analysis is the analysis done between the functionalities in the present system and the implemented system. It is done to determine the level of deviation and the time required to implement the additional functionalities in the new system.
16. What are the challenges faced by Business Analysts?
The BA is the sole person responsible for a project right from tracking requirements until closure, and he will have to face many challenges during this time. Some critical problems are business models, resource-related issues, technology and access-related constraints, and business policy deviations.
17. What is Requirement Elicitation?
The Elicitation process involves gathering requirements from different people by the BA like stakeholders, customers, and end-users. And, the techniques covered in the method may include brainstorming sessions, prototyping, observation, document analysis, Q&A, and requirement workshops.
18. Explain Project Management in BA and your role in it.
Project management refers to achieving the desired goals in BA by identifying loopholes in the existing product and taking necessary actions to improve the functionality and the results.
19. What are your strengths as a BA?
I have earned customers’ trust by delivering products that have satisfied the customers by meeting their requirements. In addition, I am an excellent communicator and open to changes that have helped in interacting with people of different roles to produce quality outputs.
20. What is your experience in UAT?
UAT is the testing done by clients in their environment after the live site is given. During this time, clients raise errors, routed to the BA via the testers and managers. If the bugs involve changes in the functionality, the BA will be addressed and marked as Change Requests. The BA created the Change Request document after discussion with the client and sent it to the team.